Contracting & Procurement Data Analyst (Management Systems Analyst)
City of SeattlePosition Description
Vision: Seattle is a thriving and equitable community powered by dependable transportation.
Mission: To deliver a transportation system that provides safe and affordable access to places and opportunities.
At the Seattle Department of Transportation (SDOT), we are recognized across the country for our efforts in combining different modes of transportation to make travel easier and more convenient. As our city grows quickly, we're always thinking about how to make transportation more accessible, safe, affordable, and reliable for people who live in, work in, and visit Seattle. We're passionate about creating an equitable, sustainable, and vibrant city for everyone.
We have important jobs to do at SDOT. We look after the city's transportation network, add more bicycle and pedestrian paths, take care of over 240 bridges, and help people get better access to the regional transit system. We're a team of nearly 1,200 hardworking people, ready to serve Seattle's public transportation needs 24 hours a day, 7 days a week, no matter the weather.
SDOT has an exciting opportunity for a collaborative and tech-savvy Contracting & Procurement Data Analyst (Management Systems Analyst) on our Contracts and Procurement team within the Finance and Administration Division. This key team member will support departmental procurement needs as we continue to develop and expand our Contract & Procurement program. This position reports to the Data and Procurement Supervisor and will act independently and as part of a team, performing consultant contracting, public works, and purchasing-related tasks. Additionally, this Analyst will support data reporting, policy, process and system improvements leveraging technological solutions. The position involves working across the entire organization, as well as collaborating with staff from other departments within the City. Come help keep Seattle moving!Job Responsibilities
- Processes consultant contracting, public works, and purchasing invoices and transactions.
- Develops procurement policy process documentation, workflows, and training materials.
- Assists in the continued development of the Contracts and Procurement SharePoint site.
- Works with staff to troubleshoot system and process issues and escalates as needed.
- Communicates with and trains office and field staff on a variety of procurement topics.
- Assists, develops and executes the less complex contracts and purchasing requests.
- Assists in supporting the new Citywide Contract Management System (CCMS) for training, reporting, contract entry, issue resolution, and process improvements.
- Assists in generating procurement reports, workplans and metrics, on a regular and ad-hoc basis using Excel, Access Tableau, Power BI, or other analytical software.
- Supports the City’s Women and Minority-Owned Business Enterprise (WMBE) program and federal Disadvantaged Business Enterprise (DBE) program.
- Supports department goals in promoting diversity and social justice in keeping with the City’s Race and Social Justice Initiative.
Qualifications
- Minimum Qualifications:Education:
- Bachelor's Degree in business or public administration, finance, computer science, or related field.
- Two (2) years of experience with contracting informational systems, operations, procedures, research or analysis.
Though not requirements, strong candidates will have some of the following experience or are able to describe comparable experience:- Intermediate to advanced proficiency in using Word, Access, Excel, PowerPoint, Visio, SharePoint and other analytical software.
- Experience with purchasing processes and Peoplesoft 9.2 or other contracting or purchasing systems.
- Experience with public sector consultant contracting.
- Familiarity and/or experience with data cubes, Power Apps and Flow, Tableau, Power BI.
- Excellent written and oral communication skills and a high level of customer service skill
- Ability to work both as part of a team and independently, while keeping supervisor informed of progress and issues
- Attention to detail, organization, and the ability to actively manage multiple processes
- Ability to effectively work in a multi-cultural workplace with a diverse customer base.
Additional Information
Other Requirements:
Work Environment / Physical Demands:- Work is typically performed in a hybrid work environment in which a minimum of 3 days of the work is completed in a City office, and 2 days of the work is completed remotely in a regular 40-hour work week.
Your application will not be reviewed if these items are missing or incomplete.
Hiring Process
Applications are reviewed after the posting closes. Qualified candidates must submit the following to be considered:- Completed NEOGOV online application.
- Supplemental questionnaire responses
- Cover letter describing how your skills and experience align with the stated job responsibilities and qualifications.
- Current résumé indicating relevant experience and education.
Offers of employment are contingent on verification of information provided by the applicant as part of the application process, including a potential background check.
Please note this job advertisement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
The full salary range for this position is $43.97 - $51.22 hourly.
The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City's website at: https://www.seattle.gov/human-resources/benefits/employees-and-covered-family-members/most-employees-plansWho May Apply: This position is open to all candidates that meet the minimum qualifications. The City of Seattle values diverse perspectives and life experiences. Applicants will be considered regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, sexual orientation, or gender identity. The Department encourages people of all backgrounds to apply, including people of color, immigrants, refugees, women, LGBTQ people, people with disabilities, veterans and those with diverse life experiences.Accommodations for people with disabilities are provided on request.The City is a Drug Free Workplace.